Exhibitor Options
Why Exhibit at ILTCI? Engaging in face-to-face interactions and networking at the ILTCI conference not only bolsters brand recognition but also cultivates valuable partnerships, paving the way for new collaborations and client acquisitions. Through the exchange of insights, knowledge, and innovative ideas, conference participation empowers businesses to stay attuned to market trends, refine their strategies, and ultimately, propel their growth trajectory to new heights.
Your Exhibit Fee Includes:
- Complimentary conference registration for 1-5 booth personnel (depending on booth package) who you must register online.
- Full attendee access to all meals, the exhibit hall, educational sessions, and general sessions presented at the conference.
- Exhibitor listing in the conference mobile app to include a logo, description, website link, LinkedIn link, and company contact info.
- Company listing on the Exhibitor page of the conference website which includes a link to your website.
Post-conference mailing list of attendees.
Exhibit Hall Schedule – 10 Hours of Exhibiting Time over 3 days
SUNDAY, 3/8/2026
12:00 pm – 5:00 pm – Exhibit set up
5:00pm – 7:00pm – Evening Reception in Exhibit Hall
MONDAY, 3/9/2026
12:00 pm – 2:00 pm – Lunch in Exhibit Hall
5:00pm – 7:00pm – Evening Reception in Exhibit Hall
TUESDAY, 3/10/2026
12:00 pm – 2:00 pm – Lunch in Exhibit Hall
5:00pm – 7:00pm – Evening Reception in Exhibit Hall
7:00pm onward – Exhibitor Tear Down
We have 4 different booth options available for 2026:
$1,500
6x10 w/1 Reg
Mini Booth – 6×10 with 1 Registrations Included
Price is $1,500 thru Oct 31 – $1,750 thru 1/16/26 – $2,000 after
The Mini Booth includes a 4 foot table with cloth covering, two chairs, printed company name on an overhead sign, a wastebasket, and wifi within the exhibit hall. Mini booths will be located together on the back wall of the exhibit hall.
$2,250
6x10 w/2 Reg
Mini Booth – 6×10 with 2 Registrations Included
Price is $2,250 thru Oct 31 – $2,500 thru 1/16/26 – $2,750 after
The Mini Booth includes a 4 foot table with cloth covering, two chairs, printed company name on an overhead sign, a wastebasket, and wifi within the exhibit hall. Mini booths will be located together on the back wall of the exhibit hall.
$4,500
10x10 w/4 Reg
Standard Booth – 10×10 with 4 Registrations Included
Price is $4,500 thru Oct 31 – $5,000 thru 1/16/26 – $5,250 after
The Standard Booth includes a 6 foot table with cloth covering, two chairs, printed company name on an overhead sign, a wastebasket, and wifi within the exhibit hall.
$7,000
20x10 w/5 Reg
Large Booth – 20×10 with 5 Registrations Included
Price is $7,000 thru Oct 31 – $7,500 thru 1/16/26 – $7,750 after
The Large Booth includes a 6 foot table with cloth covering, four chairs, printed company name on an overhead sign, two wastebaskets, and wifi within the exhibit hall. Large Booths have priority location selection, usually picking a prominent center island or entrance location.
Returning Branded Sponsorship Opportunities Available to All
TRACK SPONSORSHIP – $4,000 – 7 TRACKS AVAILABLE*
Sponsor an educational track to establish your organization as a thought leader with attendees. Your logo will be featured on a sponsorship slide at the start of all sessions within the track. Your sponsorship of the track sessions will also be listed in the track’s session within the mobile app, and noted as the track sponsor on the track mission statement page of our website. *Max of two sponsors per track.
SESSION SPONSORSHIP – $1,000 PER SESSION
Sponsor an educational track to establish your organization as a thought leader with attendees. Your logo will be featured on a sponsorship slide at the start of the session. Your sponsorship of the session will also be listed on the session within the mobile app.
HOTEL KEYCARDS– $12,000 – 1 AVAILABLE
Your logo on one side of the hotel keycard given out to all attendees staying at our host hotel. Price includes printing and shipping of cards.
WELCOME BAG – $5,000 – 1 AVAILABLE
Your logo on 500 welcome bags available to all attendees. Price includes printing and shipping of the bags. Any extras will be sent home with you at the close of the conference. You are welcome to stuff collateral within the bags on Sunday prior to conference kickoff. We can provide a location for you to do so.
EXHIBIT HALL OPEN BAR – $2,750/NIGHT – 3 AVAILABLE
Your logo on cocktail napkins, branded thank you signage at the open bars in the exhibit hall for one evening exhibit hall reception (Sunday, Monday, or Tuesday). One (1) push notification thank you in the app linked to your company, (1) social media thank you post, and attribution on the reception listing in the agenda page of our website. Price includes printing and shipping of items.
EXHIBIT HALL BINGO CARD/PRIZE – $3,250 – 1 AVAILABLE
Your logo on the bingo card used in the exhibit hall for attendees to visit all booths. A representative from your company will help announce the winner of the exhibit hall grand prize. Also included is one (1) push notification thank you in the app linked to your company, (1) social media thank you post, and attribution on the exhibit hall map page of our website.
REFRESHMENT BREAKS – $3,500 – 1 AVAILABLE
Your logo on refreshment break napkins provided during six (6) session breaks Monday (3) & Tuesday (3). Sponsor attribution included on refreshment break listings within the mobile app and agenda page of the website. Price includes printing and shipping of items.
NEW Branded Sponsorship Opportunities Available to All
WIFI SPONSORSHIP – $5,500 – 1 AVAILABLE
Your company name or short tagline as the password to the public conference wifi! Sponsorship thanks tagline where we list the password for attendees (emails, printed flyers, etc.)
WATER BOTTLE/STATION SPONSORSHIP – $10,000 – 1 AVAILABLE
Branded wrap around the water bottle stations in our area of the hotel and a water bottle for each attendee given out at the registration desk when they pickup their badge. The water bottle will feature your company logo in a single color.
FUTURE LEADERS PROGRAM – $2,000 – 2 AVAILABLE
Help support our Future Leaders Program with a program sponsorship. You’ll have the opportunity to address the program attendees as well as attend the event!
HOTEL ROOM TV SPONSORSHIP – $3,000 – 2 AVAILABLE
This new option is a huge upgrade from the traditional ‘room drop’ hotel option! Your company’s commercial, logo, or other image advertisement on the TV screen of the rooms in our block for up to 45 seconds when the TV is turned on in the room. We have one sponsorship available for Monday and one available for Tuesday.
ATTENDEE GIFT SPONSOR – TBD – 1 AVAILABLE
Your logo on an attendee gift available for all attendees at the registration desk. Pricing will depend on the option selected. We have a few things in mind but also are open to any ideas! Price will includes printing and shipping of items.
Do you have another idea for a sponsorship or branding option you’d like to see? Let us know! Please reach out to christi@iltciconf.org with your idea and we’ll see if we can make it happen!
FAQ
Exhibitor Frequently Asked Questions
How does the booth location selection process work?
Booth Selections will be completed based on Booth Size, Sponsor level (if any) and in order by Application Date. Exhibitor fees must be paid in full to select a booth location. We anticipate booth selections to begin in November.
What is the Exhibit Hall Bingo Card?
To help facilitate the flow of attendees throughout the exhibit hall ILTCI gives all attendees an Exhibit Hall Bingo Card. On one side of the card is the hall map and a list of exhibitors, on the other side are bingo sticker circles with the numbers of the booths. Each attendee with a bingo card aims to go to each booth in the hall to obtain one of their stickers. Once all booth stickers have been filled in they can submit the card for a chance to win the bingo card prize on Tuesday night’s Exhibit Hall Evening Reception.
Can I upgrade to another booth size or add on a sponsorship later?
Absolutely! We’ll honor whatever pricing was valid at the time we received your signed application. Booth size upgrades are subject to space availability in the hall, and sponsorship additions are subject to availability. if you are looking to extend your brand reach let us know so we can help craft the best plan for your needs at ILTCI.
Can I rent an extra chair or other furniture items for my booth?
Our conference decorator company, Freeman, will have numerous options available to our exhibtiors for funiture rentals. More information will be shared with exhibitors in the official exhibitor kit.
How do I get my booth materials to/from the conference?
If you are driving in or a local you are welcome to physically bring them yourself. Freeman will accept conference freight shipped to their warehouse, and then deliver those packages to your booth location in the hall. Freeman will bill each exhibitor seperately for their handling fees, which will be listed in the Exhibitor Kit along with shipping instructions.
After the hall breakdown you can ship your boxes back using Freeman.
What is the process/timeline for booth setup?
Booth setup can begin at 12:00pm ET on Sunday March 8th. Prior to that time, Freeman will be setting up the room and delivering shipped booth materials to each physical booth location wthin the hall. All booths should be ready by 4:00pm. The first event in the Exhibit Hall is the Opening Reception on Sunday, March 8th from 5-7pm. You can have company attendees setup your booth, you have the option to hire Freeman to assist with booth setup, or you may hire a third party provider.
When can we break down our booth?
Booth breakdown can begin at 7:00pm ET Tuesday March 10th. All booths must remain setup for the duration of the conference and may not be removed or packed up any earlier.
Please note that all booths must be broken down entirely by 10pm ET. Any booths reamining up will be broken down by Freeman and they will bill the exhibitor company for their labor time to breakdown/packup, and shipping fees for the return.
What is the cancellation policy for exhibit booths?
Cancellation requests received by December 12, 2025 will receive a full refund minus a $300 administrative fee. Cancellations received after December 12, 2025 shall not result in a refund. All promotional materials, logo, and company name will be removed from the ILTCI website and Mobile App.
